expenses
tax
small-business
Free Mileage Tracker for Small Business (2026)
June 20, 2026
Track business miles for tax deductions — free tools, IRS/HMRC rates, and the simplest log format that survives an audit.
Free Mileage Tracker for Small Business
Business miles are one of the biggest deductions small businesses leave on the table.
2026 mileage rates
| Country | Rate |
|---|---|
| US (IRS) | 67¢/mile |
| UK (HMRC) | 45p/mile (first 10k), 25p after |
| Canada (CRA) | 70¢/km (first 5k), 64¢ after |
What a valid mileage log must include
- Date of each trip
- Starting and ending location
- Business purpose (e.g. "Client meeting — Acme Corp")
- Miles or km driven
- Total odometer (recommended)
Free tracking methods
- Phone notes — quick, easy to forget
- Google Maps Timeline — auto-tracks every trip
- Dedicated app — auto-detects driving
- Spreadsheet template
Common mistakes
- Reconstructing at year-end — IRS rejects estimates
- Mixing personal and business in one trip
- No purpose noted — audit fails immediately
- Forgetting parking and tolls (separately deductible)
Invoxa''s expense tracker logs mileage with one tap, applies the right rate, and exports an audit-ready report — free.