Self-Employed Invoice Template (UK & US)

If you''re self-employed, your invoice is your tax record. Get it wrong and HMRC or the IRS can reject expenses.

UK (HMRC) requirements

• Trading name and address
• Unique invoice number
• Date of issue
• Customer name & address
• Description of goods/services
• Amount charged
• VAT number (if VAT-registered) and VAT breakdown

US (IRS / 1099) requirements

• Business name and address
• EIN or SSN (if requested for 1099)
• Invoice number and date
• Itemized services
• Total amount due
• Payment terms

Common mistakes

• Reusing invoice numbers (HMRC requires sequential)
• Forgetting VAT registration number
• No payment terms → invoices drift for months

Invoxa auto-numbers invoices, handles VAT/sales tax, and exports HMRC- and IRS-friendly PDFs — free.