Legal Invoice Template for Lawyers & Law Firms
Free legal invoice template for lawyers and law firms. Itemize billable hours, retainer draws, disbursements, and taxes. Download attorney invoice PDF.
A professional legal invoice template designed for solo attorneys and firms. Itemize billable hours by matter, apply retainer draws, list disbursements and court fees — download a clean attorney PDF in seconds.
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What to include on a lawyer invoice
- Firm name, bar number, and matter reference
- Client and matter name
- Date, timekeeper initials, and description per entry
- Hours to 1 or 2 decimal places, hourly rate, amount
- Disbursements listed separately from fees
- Retainer / trust draw shown as a credit
- Trust balance carried forward
Example line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Contract review — Smith Acquisition | 6.5 | $350 | $2,275 |
| Client calls & correspondence | 2.25 | $350 | $787.5 |
| Court filing fees (disbursement) | 1 | $420 | $420 |
| Retainer draw (from trust) | 1 | -$2,000 | -$2,000 |
Subtotal: $1,482.5 Total: $1,482.5
Notes / terms
Trust balance after this invoice: $3,000. Disbursements are pass-through and non-taxable. Payment due Net 15.
Legal & billing notes
- Bar rules in most jurisdictions require detailed time entries — 'block billing' is often prohibited.
- Never mix operating and trust account transactions on the same line — show trust draws as clear credits.
- Legal services are usually exempt from sales tax, but some states (e.g. Hawaii, New Mexico, South Dakota) tax them.
Frequently asked questions
What should a legal invoice include?
Firm details, matter reference, itemized time entries with timekeeper, date, description, hours, and rate; disbursements listed separately; retainer draw and remaining trust balance.
Can lawyers invoice from trust account funds?
Only after issuing an invoice that authorizes the transfer — bar rules require clients see what's being drawn before the transfer from trust to operating.
Do lawyers charge tax on their invoices?
Legal services are exempt from sales tax in most US states. Confirm your state, and never charge tax on pure disbursements like filing fees.
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Related: How to invoice as a lawyer.